Paper Format Guidelines
Detailed formatting requirements for manuscript submission
Download Paper Template
Use our official template to ensure proper formatting
Page Setup
Paper Size
US Letter (8.5" × 11") or A4 (210mm × 297mm)
Margins
1 inch (2.54 cm) on all sides
Orientation
Portrait (vertical)
Columns
Single column for submission
Typography
Font Specifications
| Element | Font | Size | Style |
|---|---|---|---|
| Title | Times New Roman | 18pt | Bold, Centered |
| Authors | Times New Roman | 12pt | Regular, Centered |
| Affiliations | Times New Roman | 10pt | Italic, Centered |
| Headings (Level 1) | Times New Roman | 14pt | Bold |
| Headings (Level 2) | Times New Roman | 12pt | Bold |
| Body Text | Times New Roman | 12pt | Regular |
| Abstract | Times New Roman | 11pt | Regular, Justified |
| Keywords | Times New Roman | 11pt | Italic |
| References | Times New Roman | 10pt | Regular |
Line Spacing
- Body text: Double-spaced (2.0)
- Abstract: Single-spaced (1.0)
- References: Single-spaced with spacing between entries
- Figure captions: Single-spaced
Alignment
- Title, authors, affiliations: Centered
- Abstract: Justified
- Body text: Left-aligned or justified
Document Structure
1. Title Page
- Paper title (max 150 characters)
- Author names with superscript numbers for affiliations
- Author affiliations (institution, department, city, country)
- Corresponding author email
- ORCID IDs for all authors (recommended)
2. Abstract
- 150-250 words
- Self-contained summary of the work
- Include: background, objectives, methods, results, conclusions
- No citations or abbreviations
3. Keywords
- 4-6 keywords
- Separated by commas or semicolons
- Use standard terminology
4. Main Text
- Introduction
- Literature Review (if applicable)
- Methodology
- Results
- Discussion
- Conclusion
5. Acknowledgments (Optional)
Recognize funding sources and contributors who don't meet authorship criteria
6. References
- Numbered consecutively in order of appearance
- Use APA, IEEE, or Chicago style (choose one)
- Include DOI when available
Figures and Tables
Figure Requirements
- Resolution: Minimum 300 dpi for photos, 600 dpi for line art
- Format: TIFF, PNG, or high-quality JPEG
- Size: Fit within page margins when printed
- Color: RGB for online, CMYK for print
- Labels: Legible at publication size (minimum 8pt font)
Table Formatting
- Simple structure without vertical lines
- Horizontal lines only (top, bottom, below header)
- 10-11pt font
- Caption above the table
- Footnotes below the table if needed
Captions
- Figure captions: Below the figure
- Table captions: Above the table
- Format: "Figure 1:" or "Table 1:" followed by descriptive text
- Length: Concise but complete description
Mathematical Equations
- Use equation editor (Microsoft Equation or MathType)
- Number equations consecutively (1), (2), (3)...
- Place equation numbers on the right margin
- Define all symbols and variables
- Use standard mathematical notation
- Center-align equations
E = mc² (1)
where E is energy, m is mass, and c is the speed of light.
Citations and References
In-Text Citations
Choose one style and use consistently:
APA Style
(Smith, 2023) or Smith (2023) found that...
IEEE Style
[1] or as shown in [1, 2, 5]
Chicago Style
(Smith 2023) or Smith (2023, 45) for specific page
Reference List Format
Journal Article (APA):
Smith, J., & Jones, M. (2023). Advances in machine learning. Journal of AI Research, 15(3), 234-256. https://doi.org/10.1234/jair.2023.001
Book (APA):
Johnson, R. (2022). Digital transformation strategies. Academic Press.
Conference Paper (IEEE):
[1] A. Kumar, "Deep learning applications," in Proc. Int. Conf. AI, 2023, pp. 45-52.
Pre-Submission Checklist
Ready to Submit?
Use our template and follow these guidelines for a smooth submission process